PURCHASE ORDER TERMS AND CONDITIONS
These Purchase Order Terms and Conditions are a part of any purchase order transmitted by Accelerated Machine Design & Engineering LLC (“Buyer”) to the vendor named in the purchase order (“Seller”).
ACCEPTANCE – ENTIRE AGREEMENT. The Seller shall provide all Product and / or Service requirements to the Buyer including any Special Requirements and Critical and / or Key Characteristics (As defined in AS9100 section 3.5). Seller’s acceptance of Buyer’s purchase order, whether by acknowledgment, shipment or other performance, shall constitute Seller’s agreement that the contract of sale between the parties is subject to and incorporates the terms and conditions set forth herein (“Terms”). Buyer’s purchase order and these Terms shall constitute the entire agreement between the parties with respect to the subject matter thereof, superseding all prior and contemporaneous oral and written communications between the parties and may not be modified or rescinded except by a writing signed by Seller and Buyer. Buyer rejects, and shall not be bound by, any additional or different terms which may appear in Seller’s quotations, acknowledgments, invoices, or other communications from Seller. The term “Products” as used herein means the goods, materials or services to be provided by Seller pursuant to the contract of sale formed between the parties. Records pertaining to the Purchase Order shall be retained with the Seller for a minimum of 7 years and flow all requirements to the sub tier suppliers unless noted in the Purchase order.
The Buyer requires the Seller to exhibit ethical behavior, which will be considered, along with performance and on time delivery in determination of Buyer’s approved Seller list.
WARRANTIES. All implied warranties under the Illinois Uniform Commercial Code with respect to the sale of goods shall apply to the Products and Seller’s performance of Buyer’s purchase order without any limitations or exclusions. Buyer shall be entitled to enforce all applicable remedies for breach of warranty in the event that the Products or any portion thereof shall fail to meet specifications, shall be defective in materials, workmanship or design, shall not be of merchantable quality, or shall not be fit for any particular purpose as described in Buyer’s purchase order. If applicable, Buyer shall be entitled to incidental and consequential damages. Buyer also shall be entitled, at its option, to enforce any express warranty given by Seller with respect to the Products.
PACKAGING AND SHIPMENT. Seller shall make deliveries of all Products without charge for packaging, crating or storage, unless otherwise provided for in Buyer’s purchase order. All Products are to be packed in accordance with good commercial practices and applicable federal and state regulations. Seller shall provide commercial bills of lading with each shipment and invoice.
TITLE AND RISK OF LOSS. Title to Products shall pass to Buyer only upon Buyer’s acceptance of the Products. Risk of loss or damage shall remain with the Seller until (a) delivery to a common carrier if transportation is FOB Origin; or (b) delivery to Buyer at destination if transportation is FOB Destination, except that risk of loss or damage to Products that do not conform with the requirements of this purchase order shall remain with the Seller until cured and/or until Buyer’s final acceptance. The FOB point shall be FOB Destination, unless otherwise specified in this purchase order.
INSPECTION OF PRODUCTS & NON-CONFORMING PROCESS. All Products furnished by Seller shall be subject to Buyer’s inspection and approval at any time prior to actual use thereof. Buyer shall have the right to reject any Products found to be not in conformance with its purchase order or applicable warranties. Buyer’s payment for any Products received which subsequently are found not to be in conformance with the purchase order shall not prevent Buyer’s rejection of the Products. The Seller is required to verify (certify) the correct material type and tempering (where applicable). Evidence of verification shall be on the Seller’s shops traveler, work order, planning, or other inspection documentation. Buyer shall give written notice to Seller of any rejected Products, and shall hold the Products at Seller’s risk pending Buyer’s disposition with respect to return or disposal of the same. All costs of returning defective Products to Seller shall be borne by Seller. Where Seller is responsible for the nonconformity a documented root cause corrective action may be required and, if so, shall be completed within (14) working days, and a copy of the corrective action report (CAR) shall be sent to the Buyer for review. Ineffective corrective actions shall be reopened for immediate (pending severity noted by the Buyer) response to resolve the issue. Replacement of the defective Products by Seller shall be subject to Buyer’s prior written consent.
PAYMENT TERMS; TAXES. The payment terms set forth in Buyer’s purchase order shall be controlling; if no such terms are stated, then all invoices issued by Seller shall be paid by Buyer net sixty (60) days from receipt of the Products (unless rejected as nonconforming). Buyer rejects and shall not be obligated to pay any interest or late payment charges claimed in Seller’s invoices. Prices stated in the purchase order are net of any taxes. Seller shall pay any state and local taxes attributable to the transaction between the parties; Buyer shall furnish to Seller upon request any necessary tax exemption certificates.
TIME OF THE ESSENCE; DELAYS. Time is of the essence with respect to Seller’s performance of Buyer’s purchase orders in accordance with the delivery date or dates stated in the purchase order. If Seller is delayed in the delivery of the Products by a cause beyond its control, Seller must immediately, upon receiving knowledge of such delay, give written notice thereof to Buyer. Buyer shall give reasonable consideration to Seller’s request for an extension of time. If Buyer determines that such extension cannot be granted, Buyer shall have the right to terminate the contract of sale between the parties by written notice given to Seller, and to purchase substitute items for the Products which Seller was unable to timely deliver. Seller shall pay to Buyer all costs incurred in obtaining substitute goods, including any difference in the price.
TERMINATION RIGHTS. Buyer may terminate any purchase order in the event of breach by Seller of its obligations under the purchase order, in which event Buyer shall be liable only for conforming Products delivered to Buyer prior to termination. Seller shall be liable to Buyer for all damages sustained by reason of the breach which gave rise to the termination. In addition, Buyer reserves the right to terminate the purchase order at any time for convenience and without cause, and upon receipt of notice of termination Seller immediately shall discontinue all work with respect to the Products. In the event of a termination by Buyer without cause, Seller shall be reimbursed for (a) the purchase order price for all Products or performed services which conform to the purchase order and are delivered to Buyer prior to the termination date, and (b) Seller’s reasonable actual cost of work in process or raw materials which Seller produced or acquired in connection with such purchase order prior to the termination date and which Seller cannot reasonably use in its operations. Seller shall furnish any claim for reimbursement of costs within thirty (3) days after termination or any such claim shall be deemed to have been waived. In no event shall Buyer be liable for any lost profits, cancellation charges, or incidental or consequential damages attributable to the termination.
REGULATORY COMPLIANCE. Seller represents and warrants that the Products sold to Buyer (including all labels, packages and container for said goods) shall comply with all applicable federal, state and local laws, rules and regulations, including the Occupational Safety and Health Act as amended, with respect to design, construction, manufacture or intended use of the Products. Seller shall furnish any “Material Safety Data Sheets” applicable to the Products. Seller shall indemnify Buyer against any loss, cost, liability or damage arising out of Seller’s violation of this paragraph.
If tantalum, tin, tungsten and / or gold are present with the alloy, plating / coating, or any part of the delivered product, then the delivered product must be compliant to Section 1502 of the Wall Street Reform and Consumer Protection Act. These minerals must be sourced from compliant smelters. A certification is required to certify that the product is Conflict Free per Section 1502 of the Wall Street Reform and Consumer Protection Act. Material furnished under this Purchase order shall not contain mercury of any form.
PROPRIETARY INFORMATION – CONFIDENTIALITY. Seller shall treat all information furnished by Buyer in connection with the purchase order to be confidential and shall not disclose any such information to any other person, or use such information itself for any purpose other than performing its contract with Buyer, unless Seller obtains written permission to do so. This paragraph shall apply to any drawings, specifications, or other documents prepared by Seller relating to the Products which contain information furnished by Buyer.
PATENT INFRINGEMENT. Seller agrees to indemnify and hold harmless Buyer and its customers from and against all suits, claims and demands, and the costs and expenses thereof, for actual or alleged infringement of any letters patent by reason of Buyer’s purchase, use or resale of the goods ordered. Buyer shall promptly notify Seller of any patent infringement claim and Seller will, at its sole expense, defend such claim.
INDEMNITY AGAINST PRODUCT LIABILITY CLAIMS. Seller shall indemnify, defend and hold harmless Buyer from and against any and all claims of third parties alleging injuries or damages caused by defects in the Products supplied by Seller to Buyer or arising out of the inherently dangerous condition of such Products, which indemnity shall apply to any causes of action, judgments, liabilities, damages, costs and expenses, including reasonable attorneys’ fees incident to such third-party claims.
ASSIGNMENT AND SUBCONTRACTING. The contract between Seller and Buyer based on Buyer’s purchase order may not be assigned by Seller to a third party without Buyer’s prior written consent. To the extent that Seller subcontracts any part of the work to a third party, Seller shall take appropriate steps to ensure the subcontractors are approved for use and all Buyer / Customer requirements flow down to the subcontractor including any Special Requirements and Critical and / or Key Characteristics (As defined in AS9100 Section 3.5). The Subcontractor must have the ability to provide test specimens for design approval, inspection / verification, investigation, or auditing. Subcontractors must retain documented information, including retention periods and disposition requirements. It is necessary, that the confidentiality of the information supplied by Buyer to Seller is maintained by the subcontractor.
The acceptance of counterfeit parts is prohibited. The Seller shall flow this requirement down to all their suppliers to prevent the inadvertent use of counterfeit parts or materials. To aid in the prevention of counterfeit parts, component certifications (material, inspection and other as required) must be readily retrievable and made available upon request.
The Buyer reserves the right of access with the customer and / or regulatory authorities to Seller’ premises relating to the contract.
QUALITY MANAGEMENT SYSTEM. The Seller must have a working Quality Management System (QMS). The Buyer encourages the Seller to become ISO 9001 / AS 9100 compliant and reserve the right to audit (given advanced notice) and to new Seller, on a yearly basis or performance issue(s). When applicable the Seller shall make available, a copy of their Quality Management System or processing certifications to the Buyer. Any changes to the certifications such as change of the registrar, update, withdrawal, or disapproval must also be forwarded to the Buyer immediately.
The Seller shall notify the Buyer of any process or product changes, services, supplier changes or manufacturing facility location changes that could affect the quality of the product supplied in the contract and obtain approval as required.
The Seller will ensure delivered product is controlled in a manner that will prevent foreign objects (FOD) from being introduced into the final product.
GOVERNING LAW; DISPUTES. Buyer’s purchase order and the resulting contract of sale between the parties shall be governed by, and construed in accordance with, the substantive laws of the State of Illinois, without regard to its conflicts of law principles. Any disputes between the parties shall be adjudicated in the federal court sitting in Rockford, Illinois, or if jurisdictional requirements cannot be met, then in the State of Illinois circuit court at such location.
DEFAULT AND REMEDIES. In the event of a default by Seller, Buyer shall have all of the remedies provided by applicable law. No waiver by Buyer of any specific default shall be construed as a continuing waiver of subsequent defaults of the same nature.